If you enter document information in the List B column, you must also enter document information in the List C column as well. This is the date that DHS uses to determine whether or not the form was timely submitted. You'll need to fill in the employee's name in the second section, as well as their employment status. An employee may have several U.S. visas in his or her passport. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . Employers should attach a signed and dated explanation of the corrective action taken. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. Retain and coach your workforce with career planning. The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) The good news is, HR teams arent expected to be detectives. The form auto-populated the List A column fields with N/A. Errors or information missing from the I-9 form can delay the successful completion of a verification. XII. List of Sample Documents | Office of Human Resources The "Additional Information" space is for Form I-9 notes, such as: This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. The employee is physically present at your place of business. a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. It indicates, "Click to perform a search". Issuing authority refers to any government agency or office that has the power to issue a specific official document. Any missing information could result in a violation. Verify I-9 LLC ("Verifyi9") is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. The student is authorized to work until USCIS makes a decision on his or her application, but not more than 180 days from the date of the initial OPT EAD expiration date. You should ensure that all fields name, date of birth, Social Security number, etc. are completed. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. Who is the issuing authority for drivers license - idkuu.com When keeping documents, store them with I-9 itself, separate from personnel files. Enter N/A if there is no expiration date. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . No. For hard copy form, review the document thoroughly to obtain the issuing authority. If, however, you determine that the document with a different name does not reasonably appear to be genuine and to relate to her, you may ask her to provide other documents from the Lists of Acceptable Documents on Form I-9. How to Fill Out an I-9 Form by Section [+ Video Instructions] Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. For Form I-9 purposes, you may accept these licenses. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. TOP 9 what is the issuing authority on a driver's license BEST and NEWEST This requirement applies to every employee, full-, Employers with any employees working remotely. Employees may present a single document from List A (unless they are an alien authorized to work) OR one document each from List B and List C. Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. VALID FOR WORK ONLY WITH DHS AUTHORIZATION, About Data Governance Center, powered by Collibra. You have assure that the identification document(s) appear to be genuine and related to the employee presenting the document(s) and you did not accept any document(s) that do not reasonably appear on their face to be genuine or to relate to the employee presenting them. No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. Lets create value across your portfolio. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. We need you to attest to the following facts: List A Documents establish both identity and employment authorization. Section 3: Re-verification and Rehires This is the very last page of the Form I-9. How can I add an electronic signature field to Form I-9? Frequently spotted errors in the first section of the I-9 include: Section 2 is the employers responsibility. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). A signature on the card is not required for the card to be valid. Entering the visa number is optional. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. A .gov website belongs to an official government organization in the United States. Eliminate the stress of ACA filing with streamlined reporting. Payroll Form I-9 Section 2 Instructions. If you are using the computer, select the issuing authority form the drop-down menu. Oops! Verifyi9 In the case of a student, the Form I-94 and I-20 establish employment authorization. The penalties for I-9 violations have recently increased. Under 18 and Under 21 indicators display below the portrait. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Enter the document type (name), document number and document expiration date. See how to turn frontline workers into leaders and face industry labor challenges. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | Attach a note explaining why the changes were made. Who is the issuing authority of a DRIVER'S LICENSE? Receipts for documents are acceptable. The number consists of three letters followed by 10 numbers. Document Number Enter the List C document or receipt document number. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). In California and Oregon, employers are required to post notices for employees if there is an inspection. Hire skilled nurses and manage PBJ reporting. An employee may provide documentation to support his or her name change, but is not required to do so. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. If you are using a computer, then use the drop-down menu to make a selection. PDF Issuing Authorities for I-9 Documents - University of Central Florida Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. Affix your unexpired stamp/seal in the space provided. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . Employers must use only the newest version of Form I-9. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Test drive Paycor Payroll, Onboarding, HR, and Time for 14 days. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display.
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